Employment Opportunities
Administration
internship application

Administrative Assistant
Summary
Full-time, Non-Exempt
Job Responsibilities
– Assist the Executive Director and the Board of Trustees– Manage the Director’s office - oversee day-to-day operations: administrative, clerical and business details; heavy diary management; prepare PowerPoints and lecture introductions – Make extensive domestic and international travel arrangements (airfare and hotel accommodations, etc.) for the Director and others.
– Represent the FIA and the Director in a professional manner. Utmost confidentiality required
– Liaison and Recording Secretary to the Board of Trustees, Executive Committee, and Trustee Management Committee including creation of agendas, taking minutes for the Board Secretary’s approval, communication with the President and Committee chairs, codifying Board policy changes and additions, preparation of the Executive Director’s reports to the Board, coordination of special projects for the Executive Director and Trustees, including follow-up on action items as appropriate
– Maintain the FIA master electronic calendar
– Liaison to the Founders Society, including attending monthly meetings
– Relationships: Coordinate meetings, tours, or receptions for special donors, guests, visiting artists and lecturers, or member initiatives with Development Department staff

Minimum Requirements
College degree or equivalent experience in Executive Administrative Support

Abilities Required
– This position requires strong writing and communication skills (some art history preferred), an understanding of the non-profit world, and a keen interest in the community
– Attendance at a cross-section of museum events, such as exhibition openings, fundraisers, lectures, films, and other programs is essential
– Demonstrated proficiency in word-processing; a working knowledge of standard business related software
– Ability to deal effectively with the public
– Excellent organizational skills required
– Knowledge of Mac OS a plus
– Administrative experience supporting a Top-level Executive and Board of Trustees, Non-profit experience, and knowledge of the area desired


To Apply
PLEASE RESPOND TO THIS AD WITH YOUR RESUME AND COVER LETTER STATING YOUR SALARY HISTORY AND DESIRED SALARY. YOUR APPLICATION WILL NOT BE CONSIDERED OTHERWISE.

**NO PHONE CALLS OR DROP-INS ACCEPTED**


Administrative Assistant Search
Flint Institute of Arts
1120 E. Kearsley St.
Flint, MI 48503
810.237.7327 (fax)

**NO PHONE CALLS PLEASE**

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Member & Guest Relations Department

internship application

Chef and Café Manager
Summary
Full-time, Non-Exempt
– Coordinate and manage The Palette Café and all food and alcohol handing in part of the FIA; oversee all food and beverage usage and sales, ensuring that safety guidelines are followed through the State of Michigan's ServeSafe and TAM certifying protocol, as well as the FIA's food and beverage policy
– ServeSafe manager training desired. TIPS or TAM trained
– Baking and soup making with techniques implemented through federal ServSaf standards
– Must have arsenal of recipes- baked goods, specialty items, soups, sauces/hors d'oeuvres, etc.
– Chef must possess a flavor vision as this is a culinary artisan position
– MUST have flexible schedule with weekend availability

Position Responsibilities
– Collaborate with Director of Member and Guest Relations and events team on café menu, catering menus, soup menu, baked goods, boxed lunches, and weekly specials – taking part on and off-site
– Budget and inventory management including, ordering and receiving food and non-food items; plus wine, beer, and liquor
– Manage kitchen facility, cleanliness, and organization; compose invoices for all catering sales/track and record daily retail sales from the café
– Manage café employees part-time schedules
– Track and report annual and monthly earnings and expenditures
– Work with FIA marketing team on advancing outreach for The Palette Café through social media, website, and print
– Clean and organize kitchen space each day it is used, including cupboards, drawers and baker's rack storage

Minimum Requirements
– Associates, Bachelor, or specialized trade degree is required for this position.
– Experience in food industry management, culinary arts, and customer service is a must.
– Strong organizational skills and a keen sense of detail are necessary, along with knowledge of food service POS system, Microsoft Word, Excel, and email composition
– ServSafe or comparable certification

Physical Requirements
– Must be able to lift up to 50lbs.
– Must be able to endure shifts of up to twelve hours on your feet. This is a craft and should be treated as such.
– Business days may be full, leaving little time for breaks. Adequate breaks will be taken when time allows.

To Apply
Send cover letter, resume, and list of 3 references to:

Chef and Café Manager Search
Flint Institute of Arts
1120 E. Kearsley St.
Flint, MI 48503
810.237.7327 (fax)
sdunne@flintarts.org

**NO PHONE CALLS PLEASE**

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

google maps
Flint Institute of Arts
1120 East Kearsley Street
Flint, Michigan 48503
p  810.234.1695
f   810.234.1692
Hours
Monday – Friday
12:00p – 5:00p
Saturday
10:00a – 5:00p
Sunday
1:00p – 5:00p
American Alliance of Museums MemberCharles Stewart Mott FoundationMichigan Council for Arts & Cultural Affairsnational endowment for the arts