Employment Opportunities
Administration
internship application

Administrative, Public Relations, and Marketing Assistant
Summary
Full-time, Non-Exempt
Position Responsibilities
I. Assist the Executive Director and the Board of Trustees 1. Manage the Director’s office - oversee day-to-day operations: administrative, clerical and business details; heavy diary management; prepare PowerPoints and lecture introductions; make extensive domestic and international travel arrangements (airfare and hotel accommodations, etc.) for the Director and others. Represent the FIA and the Director in a professional manner. Utmost confidentiality required.
2. Liaison and Recording Secretary to the Board of Trustees, Executive Committee, and Trustee Management Committee including creation of agendas, taking minutes for the Board Secretary’s approval, communication with the President and Committee chairs, codifying Board policy changes and additions, preparation of the Executive Director’s reports to the Board, coordination of special projects for the Executive Director and Trustees, including follow-up on action items as appropriate.
3. Maintain the FIA master electronic calendar.
4. Liaison to the Founders Society, including attending monthly meetings.
5. Relationships – Coordinate meetings, tours or receptions for special donors, guests, visiting artists and lecturers or member initiatives with Development Department staff.

II. Coordinate Public Relations and Marketing of the FIA as directed
1. Public Relations – Publicize, promote and disseminate information throughout the community and all neighboring counties to foster interest in the Institute's exhibitions and programs. Represent the FIA at local meetings and events. Build a media "who to call" list, with complete contact information including cell and business phone and email addresses.
2. Marketing – Assist the Directors and departments in creating new initiatives and marketing opportunities. Attend local marketing meetings as requested to inform them of FIA events and to be informed of local events to share with FIA staff.
3. Media – cultivate media relationships to increase public awareness of FIA

• assist in development of topics for publicity purposes

• build media contact list and communicate on a regular

basis

• organize / facilitate interviews with media of key staff and coordinate appropriate departmental information to maximize marketing effectiveness
4. Audience Development – assist with development and implementation of marketing exhibitions and programs in new areas and with groups that have not typically frequented the FIA

• cultivate new collaborative opportunities


Minimum Requirements
College degree or equivalent experience in Executive Administrative Support

Abilities Required
Minimum requirements
College degree or equivalent experience in Executive Administrative Support
Abilities required
This position requires strong writing and communication skills (some art history preferred), an understanding of the non-profit world, and a keen interest in the community. Attendance at a cross-section of museum events, such as; exhibition openings, fundraisers, lectures, films, and other programs is essential. Demonstrated proficiency in word-processing; a working knowledge of standard business related software; Ability to deal effectively with the public; and excellent organizational skills required. Knowledge of Mac OS a plus. Administrative experience supporting a Top-level Executive and Board of Trustees, Non-profit experience, and knowledge of the area desired. 

 


To Apply
PLEASE RESPOND TO THIS AD BY MAIL WITH YOUR RESUME AND COVER LETTER STATING YOUR SALARY HISTORY AND SALARY REQUIREMENT/EXPECTATION

Administrative, Public Relations, and Marketing Assistant Search
Flint Institute of Arts
1120 E. Kearsley St.
Flint, MI 48503
810.237.7327 (fax)

**NO PHONE CALLS PLEASE**

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Member & Guest Relations Department

internship application

Events Coordinator
Summary
Full-time, Non-Exempt
• Coordinate and manage FIA fundraisers and special
  events.
• Oversee all use of the FIA as a facility beyond day-to-day   operation through the administration and adherence to the   Facility Rental Policy.

Position Responsibilities
• Publicize, promote, sell and schedule the use of the
  facility.
• Prepare work orders and coordinate staffing for
  programs, events, and rentals
• Serve as liaison for event planning and implementation
  with various FIA Committees and auxiliary groups
  including Friends of Modern Art and Founders Society
• Recruit and manage committees, volunteers, and staff for   each FIA fundraiser
• Provide analysis of expenses, event marketing, and   advertising.
• Report on attendance and annual earned income of
  events and rentals during the fiscal year.
• Manage event correspondence with sponsors and
  donors.
• Manage invoices and receipts for all events and rentals
• Obtain all necessary licenses and insurance for each
  event
• Develop and maintain relationships with the media for   marketing purposes
• Develop and maintain relationships with vendors,
  businesses, organizations, and individuals to use for
  events and rentals or as sponsors of FIA fundraisers
• Work as part of the marketing team on creative concept   development for advertising needs including print, web,
  social media, and mixed media

Minimum Requirements
• High school or GED is required for this position
• Background in communications, marketing, business,
  and/or hospitality management
• Experience in project management, able to multitask,   creative, detail-oriented, and articulate
• Knowledge and ability to use Microsoft Office Suite,
  Adobe, and Mac Operating System.

To Apply
Send cover letter, resume, and list of 3 references to:

Events Coordinator Search
Flint Institute of Arts
1120 E. Kearsley St.
Flint, MI 48503
810.237.7327 (fax)
sdunne@flintarts.org

**NO PHONE CALLS PLEASE**

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

google maps
Flint Institute of Arts
1120 East Kearsley Street
Flint, Michigan 48503
p  810.234.1695
f   810.234.1692
Hours
Monday – Friday
12:00p – 5:00p
Saturday
10:00a – 5:00p
Sunday
1:00p – 5:00p
American Alliance of Museums MemberCharles Stewart Mott FoundationMichigan Council for Arts & Cultural Affairsnational endowment for the arts